Executive Assistant, CEO’s Office

Job Purpose:

• To manage projects and administrative functions under the CEO’s office.  
• To support the CEO in strategic initiatives and operational day-to-day matters, and any other roles assigned by the CEO.

Roles and Responsibilities:

• To operationalise CEO’s intent across the business operations at strategic and operational levels.

• To manage special projects from incubation until handing over to another department for operationalising.

• To visualise data and present it in a schematic and sensible manner for senior management meetings and CEO’s decisions.

• Prepare reports, collect and analyse information; prepare presentations.

• Develop and utilize historical information; provide retrieval of information and records depository.

• Provide appropriate feedback to students on all assessments.
• Participate in Assessment meeting, Research Ethics Committee meeting, Academic Disciplinary Committee meeting, and University’s assessment board meetings.
• Record meeting discussions and follow up on action items in a timely manner.

• Responsible for budget preparation for CEO’s office.

• Perform executive functions to assist CEO in meetings, calendar schedule, travel planner, etc.

• Other duties as assigned.

Character Traits:

• Critical thinker – the ability to problem solve objectively

• Matured and independent to accomplish tasks given
• Ability to manage time and act with urgency on matters of priority
• A team player
• Shows the ability to manage multiple conflicting priorities without loss of composure
• Ability to work well with other HODs

• A person with integrity, and high level of confidentiality

Job/Skill Requirements:

• At least 3 years of experience in a similar role

• Degree in any discipline

• Good writing and communication skills are a must

• Proficiency in any data visualisation tool is an added advantage